Planning guide
Give the supplier a named receiving contact, the delivery window and the unloading address. For downtown Dallas events, confirm the route with the organizer because venue access can change as construction progresses.
The Kay Bailey Hutchison Convention Center Dallas facility page describes ongoing construction and identifies the areas used during different phases. Use the organizer’s current receiving instructions for the event.
Ask whether delivery goes to the venue, a contractor or your own site contact. Give the supplier the receiving name, contact method, appointment and any label or reference required by the organizer.
Ask who moves the equipment to the display location, who receives the instructions and who handles return or storage. Confirm these responsibilities and the proposed format in the quote.
Product reference checked November 5, 2026. Arizona Balloon Company’s giant balloon guide. For site information, see our pricing page.
Local source checked November 5, 2026. Kay Bailey Hutchison Convention Center Dallas floor plans.
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Ask the organizer or site contact for the correct unloading route.
Check the event’s receiving instructions and record the confirmed window in your brief.
Check this year’s instructions first, especially around a venue undergoing construction.
The organizer and venue should review your proposed format and placement.
Give the supplier the contractor’s reference and ask who brings the equipment to your location.
If removal or return is part of the order, ask for a confirmed handoff window and contact.
Send the location, dates and details you want the supplier to confirm.